Your next meeting starts in twenty minutes. You have an agenda, a few notes and one question: what needs to be decided?
An AI assistant may help you sort that out. Give it a non-confidential version of the agenda and ask it to separate decisions, discussion points and unanswered questions.
Read this agenda. List the decisions we need to make and the questions that are still open. Use only the information I provide.
Prepare, edit, review
Prepare. Ask for an outline, a checklist or possible questions. Leave out client details, employee information and internal documents unless your workplace has approved the tool and the use.
Edit. Replace vague phrases with facts you know. Remove invented dates, commitments and assumptions. Adjust the tone so the result sounds like something you would say.
Review. Read it as the recipient. Is the request clear? Is a deadline missing? Could a sentence be misunderstood? Check it yourself before sending.
Use it for the small jobs
This routine can help with a meeting brief, a process outline or a clearer email. For example, you could ask it to turn a list of steps into instructions for a new teammate. Compare every step with how the process actually works.
Keep sensitive work out of an unapproved tool. CISA's AI safety guidance advises against sharing confidential information.
Decisions about someone's job, pay, health or rights need the proper people and process. A draft from a chat does not replace those checks.
For your next meeting, try producing a five-line brief: purpose, decisions, open questions, preparation and next steps. Keep it only if it makes the meeting easier to follow.